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Check iCloud Drive to turn it on, and make sure to do this on all the devices—Macs and iOS—that you want to access files on iCloud Drive. Once you've done this, you should see an iCloud Drive icon in the Finder sidebar. I discuss that below.

You share this storage with your iCloud email account if you use it , any iCloud backups you make from your iOS devices, and the iCloud Photo Library, if you use this feature. You may need more storage, especially if you have a lot of photos, or if you want to store lots of files on iCloud Drive. You can buy more storage by clicking the Manage button in the iCloud pane of System Preferences see the screenshot above , and then clicking Buy More Storage.

Getting documents into the cloud

While you can see all the files you've stored in iCloud Drive on your Mac, by clicking iCloud Drive in the Finder sidebar, iOS doesn't handle these files the same way. There's no iCloud Drive app, but rather a document picker that displays in apps that can access iCloud Drive. I can tap one of those files to open it. But, if there are other files that Numbers can read, stored on my iCloud Drive, I can also access them.

You can navigate to different folders and open files they contain, if the app you're in can read them. Let's say you're working on a Pages document on your iPad and your Mac, and you want to add some text to that document.

You can put files in the Pages folder of your iCloud Drive on your Mac, and access them from within Pages on the iPad. If you want to add photos to a document, however, you'll need to put them in the Photos app. You can also access files from iCloud Drive via a web browser. This is a great way to share files from your Mac or iOS device to other computers.

Log into icloud. Open any of those folders, and you can export the files. You can also upload files to iCloud Drive in this manner. Managing files in iCloud Drive can be tricky, for several reasons: different apps, and different devices, use varying methods to access them.

iWork for iCloud vs. Office 365 vs. Google Docs: Which Cloud Productivity Suite Wins?

For example, you've seen that iCloud Drive displays in the Finder sidebar, giving you quick access to your documents. But each iCloud-compatible app also gives you direct access to its files. Document versions are the concern of the NSFileVersion class. Apple advises developers to use the methods of that class to access, create, and manage file versions. To the best of my knowledge, there is no other officially supported way of doing so, and Revisionist is well-behaved in this respect. Apple provides a Type Method, otherVersionsOfItem at: , which returns all versions of a specified file except the current version.

Again, this is one of a kind. There is another method, getNonlocalVersionsOfItem at:completionHandler: , for which Apple provides no further information at all. That method has been available since macOS Worse, when you look at the available versions of many versioned documents in iCloud Drive, different systems will behave differently. I saved it six times during its creation, so should have been able to access five old versions plus the current one.

On the MacBook Pro running Mojave on which the document was created, it ended up with ten old versions each duplicated saved in its local. DocumentRevisions-V folder, plus the current document.

Numbers File Can’t Be Open on macOS ? How to Fix! | Wondershare PDFelement

On an iMac running Sierra connected to the same iCloud Drive, my editor found and downloaded four previous versions plus the current, but one old version has mysteriously gone missing. On an iPhone running iOS 12, no old versions were found at all. Figures are completely different for a document created using Pages 7. Apple could have implemented the same hidden. DocumentRevisions-V folder on iCloud, but I can find no evidence that such a folder exists there, and suspect that its function is instead emulated by storing versions in a database.

When an app asks macOS for previous versions, if the document is stored on iCloud Drive, it is now given details of saved versions, allowing the user to decide which to download to local storage for preview and use.

iWork for iCloud vs. Office 365 vs. Google Docs: Which Cloud Productivity Suite Wins?

However, those remote versions are not yet returned by the standard otherVersionsOfItem at: function, so cannot be seen by Revisionist at that stage, while they remain in the cloud. When a user clicks to download an old revision from the iCloud database, that is then stored in their local. DocumentRevisions-V folder, on their startup volume. It then becomes visible to the otherVersionsOfItem at: call, thus to Revisionist.

Worse, this brings chaos to local version storage. When generated and stored locally, new versions are added in that sequence. Thus, the oldest is version number 1, and the most recent is the highest number in that version set. When downloaded piecemeal from iCloud, versions are added to the local store in the order in which they are received, so version 8 may in fact be the first version, and version 1 may be that immediately prior to the current one. The only way of checking which is which is to rely on the datestamp of that version, which resolves to seconds.

The local version manager is responsible for discarding unwanted versions, for example when a document is deleted. That appears prone to the accumulation of orphaned versions in local storage. The extension of document version management to iCloud Drive is a big step forward, and long overdue.